The Student Council room, which had been noisy at first, gradually quieted down as the members who had just arrived pulled out chairs and joined the meeting table. Seeing that all the division representatives had gathered, Rayyan lightly tapped his pen on the table to get everyone's attention.
"Okay, since all the coordinators are here, let's just get started with the discussion," Rayyan began, firm but relaxed. "Today, we'll divide up the tasks so every division can get started right away," he continued.
Rayyan first looked at Mayra, the coordinator of the events division. "May, as the events coordinator, could you and your team start planning the overall concept for the activities? Put together the event rundown and choose a clearly developed theme." Mayra nodded slowly as she jotted down the main points on her phone. "Got it, Ray. We'll put together a draft of the event concept as soon as possible." Rayyan then turned to the coordinator of the publicity and documentation division. "As the coordinator of the publicity and documentation division, Stella, your team's job is to create the visual concept and main designs. Once the design draft is ready, send the file to the Student Council group, okay, El?" "Okay. As soon as the first draft is done, I'll send it to the group," Stella replied quickly. Rayyan tapped the end of his pen against the table a few times, then looked at Ella. "One more thing, El. If there are any revisions or design details that need to be changed, we'll discuss them through private chat. That way, we can talk about them more freely and make the revisions faster."
While straightening the stack of documents in front of him, Rayyan continued assigning tasks to the other division coordinators one by one. He asked Azka from the public relations division to immediately draft the permission letters and start mapping out potential sponsors. Turning to the logistics division, Rayyan instructed Naren to list all the logistical needs, check the condition of the stage setup, and make sure the school equipment that could be temporarily borrowed was available. As for refreshments, Rayyan handed full responsibility to Mira. He asked Naya to prepare a budget estimate and put together menu options that were not only affordable but also suitable for serving to the entire committee and invited guests.
The coordinators nodded in unison, their fingers busy neatly typing every detail of the instructions onto their respective phone screens. "So? Is anyone still confused, or does anyone have any questions?" Rayyan asked. His eyes swept around the room, making sure everything was in order before continuing. When he was met with a shake of everyone's head, Rayyan gave a faint smile and officially closed the discussion. The task assignments had been clearly mapped out. Without wasting any time, the coordinators began leaving the room one by one to carry out the plan with their teams.